Privacy Policy
Effective date: October 16, 2026
Last updated: October 16, 2026
This Privacy Policy explains what personal information Fleet Management: Voice Log (the "App") and the website bortovoy.com/en (the "Site") collect, how we use and share it, where it is stored, and what choices you have. If you do not agree with this policy, please do not use the App.
- Your data is stored on servers located in Russia (Timeweb Cloud). By using the App you understand that your information is transferred to and stored in Russia.
- To understand messages, we send message text, voice recordings and photos to third-party AI providers (DeepSeek, OpenAI).
- We do not sell personal information and we do not share it for cross-context behavioral advertising.
- You can delete your account at any time.
1. Who we are
The controller of your personal information (a "business" under the California Consumer Privacy Act) is:
- Company: AMANTAEV LLC (OOO "AMANTAEV"), a company registered in the Russian Federation
- Address: 203 10 let Oktyabrya St., Office 1P, Omsk 644031, Russia
- Responsible person: Ruslan Amantayev, General Director
- Privacy contact: ruslanamantayev@gmail.com (backup address: privacy@bortovoy.com)
2. Information we collect
2.1 Account information
- Name and email address (provided by Sign in with Apple, Google or Yandex, or entered by you). If you use Apple's "Hide My Email", we receive a relay address.
- Profile photo URL from your sign-in provider, if any
- Phone number, only if you choose to provide it
- An identifier of your account at the sign-in provider
- Organization name and your role in the organization
2.2 Content you submit
- Text messages sent in equipment chats
- Voice messages (audio) and their automatic transcripts
- Photos, videos and documents you attach, and their captions
- Equipment information you add: name, type, make, model, year, engine hours or mileage
- Records such as repairs, defects, expenses, fuel fill-ups, hour or mileage readings and parts requests, including those created by AI from your messages
2.3 Technical and usage information
- Device model, operating system version, app version and device identifiers
- IP address at the time of each request
- Server request logs
- Crash reports and error diagnostics
- App usage analytics (screens viewed, features used)
- Push notification token
2.4 Website
The Site at bortovoy.com/en does not use advertising cookies or third-party analytics. Our web server keeps standard access logs (IP address, browser, page requested).
We do not intentionally collect precise geolocation, contacts, biometric data, health data or other sensitive personal information. Please do not enter such information in chats.
3. How we use information
| Purpose | Information used |
|---|---|
| Create and secure your account, sign you in | Account information, sign-in identifiers |
| Provide the App: store and show chats, records, history and maintenance reminders | Content you submit, equipment information, push token |
| Understand your messages with AI: speech recognition, image understanding, extraction of hours, fuel, repairs and parts into records, and AI chat replies | Message text, transcripts, voice recordings, photos, equipment context |
| Send notifications (reminders, replies, service messages) | Push token, email |
| Keep the App stable and secure, prevent abuse | Technical information, logs, crash reports, IP address |
| Understand how the App is used and improve it | Usage analytics, device information |
| Respond to support requests and comply with law | Account information, correspondence |
4. Who we share information with
We share only what is needed with service providers that process information on our behalf:
| Provider | What they receive | Purpose | Location |
|---|---|---|---|
| Timeweb Cloud | All data stored in the App, including the database and media files (object storage) | Hosting | Russia |
| DeepSeek | Message text, voice transcripts, equipment context (type, make, model, hours) and recent messages in the same chat | The AI assistant that answers in chats and creates records | Provider's own servers; see the provider's terms |
| OpenAI, L.L.C. | Voice recordings (speech recognition), photos (image understanding), message text for classification and search | Speech-to-text, image understanding, data extraction | United States |
| Sentry | Error diagnostics, device and app version, technical identifiers. Not message content. | Crash and error monitoring | United States |
| Google (Firebase Analytics) | App usage events, device identifiers | Analytics | United States and other countries |
| AppMetrica (Yandex) | App usage events, device identifiers | Analytics | Russia and other countries |
| Expo push notification service, with Apple Push Notification service | Push token and notification content | Delivering push notifications | United States |
Before message text is sent to AI providers, we automatically mask phone numbers and email addresses in it. We do not send your profile fields (email, name, avatar, phone) to AI providers. Names or other personal details that you type inside the text of a message may be sent along with it, so please avoid entering sensitive information about other people.
We may also disclose information to members of your organization (as part of normal use of the App), to comply with law or legal process, to protect rights and safety, or in connection with a merger, acquisition or sale of assets.
We do not sell your personal information, and we do not "share" it for cross-context behavioral advertising, as those terms are defined by California law. We do not use your information for advertising. We do not knowingly sell or share the personal information of anyone under 16.
5. International transfer and storage in Russia
The App's servers and database are located in the Russian Federation. If you use the App from the United States or elsewhere, your information is transferred to, stored and processed in Russia and, through the providers listed above, in the United States and other countries. Laws in those countries may provide different protection than the laws where you live and may allow authorities to access data in certain cases. By using the App you acknowledge this transfer. If you do not agree, do not use the App.
6. Retention
| Data | Retention |
|---|---|
| Account | While your account is active; deleted after you request deletion (section 8) |
| Messages, photos, voice and records | While the equipment chat they belong to exists, or until you or your organization delete them or your account is deleted |
| Server request logs | Up to 90 days |
| AI processing logs (without message content) | Up to 12 months |
| Encrypted database backups | Up to 14 days |
7. Your rights and choices
Depending on where you live, you may have the following rights. You can exercise them by emailing ruslanamantayev@gmail.com, and many by using the App.
- Know and access: ask what personal information we have collected about you, the categories of sources, the purposes, and the categories of recipients, and receive a copy.
- Correct: fix inaccurate information, in the App's profile settings or by contacting us.
- Delete: delete your account in the App (Profile, Delete account) or on our Delete account page.
- Opt out of sale or sharing: we do not sell or share personal information, so there is nothing to opt out of. We also honor browser opt-out signals such as Global Privacy Control.
- Limit use of sensitive personal information: we do not use sensitive personal information to infer characteristics about you.
- Non-discrimination: we will not deny you the App, charge different prices or give a different quality of service because you exercised your rights.
To protect your account we will verify your identity, typically by matching the email address of the request with your account. You may use an authorized agent, who must show written permission from you. We will respond within 45 days (extendable once by another 45 days where permitted) and will tell you if we need more time. If you are not satisfied, you may contact your state attorney general or other regulator.
Your device settings let you control notifications and ad tracking. The App does not display ads.
8. Deleting your account
You can delete your account in the App (Profile, then Delete account) or by emailing us. We deactivate the account within 7 days and delete your personal data from our active systems within 30 days. Backups expire on the schedule in section 6 and in any case within 90 days. If you are a member but not the owner of an organization, the organization's business records (equipment chats and maintenance history) stay with the organization. Full instructions: Delete account.
9. California disclosures (CCPA/CPRA)
In the last 12 months we collected the following categories of personal information, for the purposes in section 3, and disclosed them for a business purpose to the service providers in section 4:
| Category (CCPA) | Examples in the App | Disclosed to |
|---|---|---|
| Identifiers | Name, email, phone (optional), account ID, device identifiers, IP address | Hosting, analytics, crash monitoring, push provider |
| Customer records and commercial information | Equipment, repair, fuel and parts records you enter | Hosting, AI providers |
| Internet or other electronic network activity | App usage events, request logs, crash reports | Hosting, analytics, crash monitoring |
| Audio and visual information | Voice messages, photos, videos | Hosting, AI providers |
| Inferences | None used for profiling | None |
| Sensitive personal information | We do not intentionally collect it | None |
We have not sold or shared personal information in the last 12 months. California's "Shine the Light" law also lets California residents ask which categories of information we disclosed to third parties for their direct marketing; we do not disclose information for that purpose.
10. Security
We use reasonable technical and organizational measures, including TLS encryption in transit, limited-lifetime authentication tokens, secure storage of session tokens in the device keychain, restricted access to servers, encrypted backups, and masking of phone numbers and emails before AI processing. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
11. Children
The App is for professional use by adults and is not directed to children. You must be at least 18. We do not knowingly collect personal information from anyone under 13. If you believe a child has given us information, contact us and we will delete it.
12. Changes to this policy
We may update this policy. We will post the new version here with a new date and, for material changes, notify you in the App or by email. Continued use after the change means you accept the updated policy.
13. Contact
AMANTAEV LLC, 203 10 let Oktyabrya St., Office 1P, Omsk 644031, Russia
Email: ruslanamantayev@gmail.com (backup: privacy@bortovoy.com)